Sponsored Content | Case Study | Enterprise Imaging | September 20, 2016

Have All Studies Read by a Subspecialist, With an Average TAT Under 17 Minutes

For years, Diversified Radiology of Colorado leveraged InteleOne XE’s cross-enterprise imaging and workflow automation to maximize productivity and provide the highest levels of patient care

 

intelerad, IntelePACS, enterprise imaging, Diversified Radiology of Colorado

Based in Denver, Diversified Radiology of Colorado (DRC) first adopted cross-enterprise imaging in the early 2000s. At the time, they were receiving a large number of orthopedic referrals and to meet the demand, elected to have their musculoskeletal specialist centrally located in order to interpret studies for multiple healthcare organizations. Founded by a single doctor in 1927, DRC is made up 60 radiologists, who serve 88 hospitals and 57 clinics across 18 states. Committed to providing high-quality patient care, DRC ensures that each study is interpreted by a subspecialist to deliver the most qualified and informed interpretations 24 hours per day, seven days per week.  

While the move to cross-enterprise imaging provided high-quality reads for referrers, it forced radiologists to log in and out of multiple systems throughout the course of a day, which negatively affected productivity. As the service they provided became more popular, the more problematic the situation became.

“It was highly inefficient,” said Chris McMillan, chief executive officer, DRC. “For example, I had a radiologist who would carry books with 17 tabs on them - one for each of the different systems — that contained the necessary information to log in and use the system.”

Another challenge arose from the demand for 24/7 services. As the subspecialty business model evolved in the practice, maintaining the same level of service at night strained DRC’s resources. Eventually, the practice had no choice but to outsource night reads in order to maintain their subspecialty focus.

 

InteleOne XE Provides Universal Reading Environment, Streamlines Workflow
As business challenges started to limit growth opportunities, DRC began searching for a way to streamline their radiologists’ workflow. This search would lead them to InteleOne XE, which consolidates image and patient data from their customers’ disparate systems into a single, unified workflow solution.

Deploying the system meant that DRC radiologists no longer had to bounce between different PACS systems to read studies across facilities. Instead, they were provided single-sign-on access to all of their systems with federated access to images (including priors) from a wide variety of disparate sources. This not only provided a significant boost to productivity, but would also provide radiologists with greater patient context when interpreting exams.

 

20 Percent Efficiency Gain Enables Expansion of Service Offering
According to McMillan, revamping the radiologist’s work environment has been tremendously beneficial in terms of productivity. “InteleOne XE’s single reading environment and single voice recognition solution increases our doctor’s efficiency by a minimum of 20 percent,” he explained.

These efficiency gains have enabled a dramatic improvement in turnaround time. Whereas five years ago, DRC would guarantee that a study would be read in 24 hours, they now ensure a 30-minute turnaround for STAT read and four hours for a routine study. That said, their average turnaround time — for any type of study, across any modality — is currently less than 17 minutes. 

It has also allowed them to increase their study volume, which is double what it was 10 years ago, and reclaim their night read business.

 

Maintaining Quality Levels While Increasing Productivity
Perhaps most impressive about DRC’s efficiency gains, is that they’ve been accomplished without having to compromise quality. Today, each study is read in-house by the group’s most appropriate subspecialist. This includes night reads, as outsourcing them was no longer necessary. 

“It doesn't matter where the study comes from — whether it’s a rural access hospital or downtown Denver, a fellowship-trained subspecialist will read their study,” said McMillan. “For patient care, that's absolutely huge.”

The quality of interpretations is greatly enhanced by InteleOne XE’s ability to automatically pre-fetch prior studies from across the imaging ecosystem. The process of manually locating priors is always time-consuming and often incomplete. Through integration with other hospital systems, the solution can automatically identify and present prior patient studies, including those performed and/or archived at another facility. Not only does the solution’s master patient index retrieve possible matches that may use a different patient ID, but they are presented using the radiologists hanging protocol preferences. This provides DRC radiologists with an efficient way to see the patient’s complete history, upon which higher quality interpretations can be made.

By automating this complex process with InteleOne XE, consistency is maintained, the opportunity for error is minimized, turnaround time is vastly improved, and patient care is enhanced. “We were quite happy to finally find a product that would enable us to do this,” said McMillan.

Operational Benefits of a Cross-Enterprise System
In addition to quality and productivity gains, InteleOne XE has provided DRC with numerous operational benefits as well. Foremost, providing reading services to such a large group of healthcare organizations creates enough volume so that each subspecialist has a full caseload at all times, without experiencing periods of downtime or having to read studies from outside their specialty.

Also, using Intelerad’s Analytics module with InteleOne XE, DRC is able to track key metrics across the enterprise, including radiology productivity, quality assurance, departmental workflow and system level data.

“Intelerad Analytics allows me to measure all my information, timestamping all the phases of the workflow,” said McMillan. “This allows me to break down anything I want while providing me the flexibility to do any number of types of slices and dices on the data.”

For more information: www.intelerad.com

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